Technology and digital tools have revolutionized the world. It has changed how we act, do things, and interact with others, including how we run a business.

Gone are the days when the traditional ways of running a business are the only way to run a business successfully. Nowadays, more companies rely on digital transformation tools to remain relevant in today’s digital world.

If innovation, longevity and staying ahead of your competition are what you desire for your business, you must take advantage of digital transformation tools. With digital transformation tools, you can improve customer satisfaction, streamline processes, increase your staff’s productivity, and much more. 

This article will teach you all you need to know about digital transformation tools. I will also recommend the best digital transformation tools, so sit back, relax and enjoy the ride!


Before we go into the list of the best digital transformation tools, we will first go into what digital tools are and what they do. 

Digital tools can be devices, apps or websites that take in data like videos, pictures, and text in binary form or code and then consequently communicate or connect with other devices via the internet.

In lay terms, these gadgets and online resources facilitate people’s ability to disseminate information, reach an international audience, and establish near-instantaneous interpersonal connections.

The fantastic thing about digital tools is that you do not have to download an app. You can access them by using a web browser. Another perk of digital tools is that you can use them for work, hobbies, and even school. 

Using digital tools come with many benefits. For one, digital tools improve process reliability, safety, productivity, and effectiveness.

Top 20 essential best digital transformation tools

Not to mention, the demand for digital tools will only increase as different workplaces and schools provide services to staff and students in an increasingly diverse range of locations with increasingly complex requirements.

Digital tools have helped change how people learn and benefit teachers and students.

Educators’ use of digital tools has numerous benefits, including the enhancement of lessons, the reduction of preparation time, the secure adaptation of instruction to individual student needs, the monitoring of progress, and the clarification of instructional methods.

It facilitates a deeper emotional investment in the subject matter on the part of students.

Also, as opposed to the more isolated and individualistic approach taken by traditional teaching methods, using digital tools in the classroom promotes greater cooperation and provides greater context, more perspectives, and more interactive exercises.

The educational community now has access to a wealth of digital resources.


To adapt to ever-evolving market and business needs, many companies use a process known as “digital transformation,” which uses digital technology to develop and implement new operational methods and improve the quality of service they provide to customers. Digital transformation refers to rethinking company practices for the Internet Age.

It goes beyond the purview of departments like marketing, sales, and support. Instead, how you perceive and interact with clients is ground zero for digital change.

As we transition from paper to digital tools like spreadsheets and applications, we have a unique opportunity to rethink how we conduct business and interact with clients.

You can begin the digital transformation process if you already have a company that does not utilize digital tools for its operations.

On the other hand, if you are just starting a business, there is no need to establish the business traditionally and then modify the company’s operational procedures. 

You can instead prepare your company for the digital world from the start for the future. Sticky notes and scribbled accounting entries aren’t enough to support a successful firm in the twenty-first century. Digitizing your creativity, planning, and construction processes positions you for speed, adaptability, and expansion.


Now that you know what digital transformation is, it’s only fitting that you get to discover the best digital transformation tools. So, without further ado, below is a list of the top 20 digital transformation tools. 

  1. Zoom 

    Digital tools are vital as they allow staff members or students to communicate with their teachers easily. And one of the best tools you can use for communication is if you want to achieve digital transformation. Do you know that according to data from 2022, about 350 million people take part in Zoom meetings daily?

    Well, Zoom is hands down one of the most popular and well-loved video conferencing platforms because of how easy it is to use and the many features it offers its users.

    With Zoom, participants in a virtual conference or webinar will feel like they are in the room together thanks to the system’s scalability and interactive features, such as screen sharing. There is a free version, and monthly subscription plans begin at $14.99 per user.
  1. Zoho

    If digital transformation is your goal, consider using Zoho. Zoho is at the top of the food chain regarding digital transformation tools, enabling businesses to automate their processes and unlock their full potential fully.

    Zoho has a slew of features, such as CRM, a form builder, a Cloud phone system for sales and support teams, and a Sales IQ that helps you convert your website visitors into regulars. You should note that Zoho isn’t free. The professional plan starts at $24, while the ultimate plan is approximately $494. 
  1. signNow

    If your company does not already use electronic signatures, you are missing out on a lot. Paperless processes rely on electronic signatures as their backbone. This explains why there has been such a substantial uptick in their utilization over the past few years.

    Electronic signatures provide many advantages for businesses, including cost savings on document creation and increased customer satisfaction and loyalty. In addition, most companies see an increase in productivity after implementing an electronic signing tool.

    Electronic signatures also reduce the time it takes for document processing as it eliminates the need for scanning documents, mailing documents for signing or moving around departments to sign important documents.

    However, with an esignature tool like signNow, you can quickly sign, send, track, and store documents with any device of your choice. So if you are searching for the best digital transformation tools, give signNow a trial. signNow plans range from $8 to $30 a month if you sign up for an annual plan. 
  1. Waybook

    One of the most time-consuming and challenging tasks companies deal with is the onboarding and training of new staff. But what if I told you that there is a way that you can streamline the onboarding and training process? You can simplify the onboarding process thanks to digital transformation tools like Waybook. It also helps you streamline operations, face and conquer business issues, accomplish project goals, and boost employee productivity.

    Setup, operation, and monitoring of all your business operations will be a breeze with Waybook. 
  1. PdfFiller

    Creating pdf documents in companies is inevitable. And one of the worst things you can do as a business owner is manually store your documents. The best way to store documents is on the Cloud. When you store your documents on the cloud, it helps to reduce mistakes and improves efficiency. 

    With a tool like pdfFiller, you can store your documents on the cloud and edit pdf files. And the best part is, you can download the pdfFiller app on both ios and Android devices. 
  1. Chanty

    These days, remote work and virtual workplaces are slowly becoming the norm. More and more companies are beginning to see the benefits of remote work, such as increased productivity and creativity of their staff members.

    However, for business operations to continue even when staff are working remotely, it’s essential you collaborate and communicate effectively, but how do you achieve this? Well, with tools like Chanty, collaboration and communication is a breeze. Chanty is a simple and effective tool for free internal communication and team cooperation.
  1. Pipedrive

    Pipedrive was the first customer relationship management (CRM) software developed in collaboration with actual salespeople.

    With Pipedrive, businesses can better understand their sales cycle, allowing them to accomplish more in less time.

    Activity-based selling is at the heart of this digital technology solution since it is a tried-and-true method for streamlining the purchasing process for both the seller and the buyer. With Pipedrive, you can improve your marketing strategy and even send marketing emails which can help to increase ROI. 
  1. Google Workspace 

    Google Workspace is one of the most popular digital transformation tools. With Google Workspace, you get access to tools like Google Docs, Slides, Forms, Gmail, etc., all in one place. Google Workspace can help to increase productivity, so it is worth investing in significantly. With Google Workspace, you can create files, edit them and collaborate on projects. 
  1. Notion

    Nothing screams collaboration more than the platform Notion. With Notion, your team can easily collaborate, and you can even connect your projects and documents. This project management tool facilitates the organization and monitoring of your daily company operations, allowing you to achieve your business goals rapidly.
  1. 1Password

    You might not have expected to see 1Password on the list of the best digital transformation tools, but it is, hands down, one of the most vital tools to have in your arsenal. There’s nothing worse than having to click on “forgot password” anytime you have to login into a platform. Also, you may resort to using the same password for all platforms, which puts you at risk of a cyberattack. That’s why you need to invest in tools like 1Password that allow you and your staff members to store all your passwords safely. 
  1. Quickbooks 

    You cannot digitally transform your business if you still manually bookkeep. Manual bookkeeping has many drawbacks, such as human error and inaccuracy. To avoid all these, you should invest in Quickbooks, a cloud-based accounting solution that may streamline your company’s bookkeeping processes. Manage your business’ finances in one convenient location by keeping tabs on costs, creating individualized invoices, generating insightful reports, and more.
  1. Adam.ai

    Is managing your meetings more efficiently your goal? Then you should invest in Adam.ai, a platform for managing meetings that integrates with other digital tools you like, like your favourite calendar, video conferencing platform, etc. 

    One of the standout features of Adam.ai is that it has various payment options available, so it can be tailored to meet the requirements of any organization.
  1. Make

    In contrast to conventional no-code integration and automation solutions, Make provides additional benefits. The sky’s the limit for workflows with this platform because of the visual nature of their creation, construction, and automation.

    With Make, you can increase output in every department or group. Make empowers non-developers to create robust workflows without needing specialized knowledge or tools.
  1. Slack

    Slack is one of the digital transformation tools you must have in your arsenal if you want your remote workers to be productive and work efficiently. Slack is a digital platform for interacting with your team members. You can set up channels to facilitate communication between groups working on the same task or project to improve collaborative efforts.

    Slack’s competitors may offer some of the same features. Still, they can’t match the app’s convenience for distributed teams thanks to its combination of text messaging, voice calls, video calls, and the facilitation of online meetings.
  1. Monday.com

    Using the Monday.com platform will ensure that your business becomes entirely transformed thanks to its many digital features. With this platform, you can access tools that can aid with project management, Sales and CRM, marketing, etc. You can also create and manage workflows. 
  1. Moqups

    Have you been thinking of a way to make your design team more digital? Then Moqups is your answer. Moqups is one of the best web apps for creating and sharing mockups, diagrams, and prototypes with others in real time.
  1. Time Doctor

    If improving productivity levels is your goal, your best bet is Time Doctor. Time Doctor is a platform that allows you to track the amount of time your employees spend on tasks and their productivity levels. This app is quite beneficial if your staff members work remotely as it can help to boost productivity levels. 
  1. Zendesk

    You need to provide fantastic customer service as a business, as it can help increase your customer’s trust in your services. With Zendesk, your customer service is more effective.  This software helps to streamline operations, empowers employees, and ensures everyone on your team is on the same page.
  1. Workday

    Workday is your platform if you want smoother business operations. This platform provides flexible frameworks that let you set up or alter routine business procedures on the go without the need for specialized coding knowledge.
  1.  Instagram

    You might be surprised to see this on the best digital transformation tools list, but it deserves to be on the list for good reasons. Instagram is one of the biggest social media platforms in the world, where people spend hours scrolling for entertainment and educational purposes. Instagram is perfect for your business because it is a powerful marketing tool that can help you reach a broader audience and even help to boost your ROI.

Some digital tools for the classroom

 Apart from businesses, classrooms can also benefit from digital tools. Below are some digital tools for the classroom. 

  1. Prezi
  2. Scratch
  3. BoomWriter
  4. Explain Everything
  5. Glogster


The importance of digital transformation and digital transformation tools cannot be overemphasized. The tools listed in this article will help to boost productivity, creativity and help to streamline business operations so it is entirely worth a trial. 

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